Privacy Policy
Effective Date: 01/01/23

1. Introduction

Mountain Meadow Hunting Preserve (“we,” “us,” “our”) is committed to protecting your privacy when you visit our website (the “Website”), inquire about or book hunting services, make payments, subscribe to communications, or otherwise engage with us. This Privacy Policy explains what information we collect, how we use it, with whom we share it, how we protect it, your rights regarding your information, and how to contact us.
By using the Website or engaging our services, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect information about you in several ways:

a) Information you provide to us

  • When you book hunting services, submit a reservation request, purchase a package, contact us via form/email/phone, or sign up for our mailing list, we may collect your name, mailing address, email address, phone number, payment or billing information (handled securely via third-party processor), hunt package and game species selections, guest/participant details and any other information you choose to provide.

  • If you join our newsletter or promotional list, we may collect your preferences, interests, and any comments or feedback.

  • When you correspond with us (feedback, inquiries, questions) we collect the content of your communication and related contact details.

b) Information collected automatically

  • When you visit our Website, our systems and service providers may automatically collect device and usage information such as your IP address, browser type and version, operating system, referring URLs, pages visited, date/time of visit, time spent on pages, click-streams and other technical usage data.

  • We may use cookies, web beacons, embedded scripts and similar technologies to track your activity on the Website and recognise returning visitors for analytics and user-experience improvement.

c) Information from third parties

  • We may receive information about you from third-party sources (such as analytics providers, social media platforms if you link to us, or referral partners) and may combine that with information we already have.

  • For example, if you engage with our social media or third-party booking/referral site, we may receive some basic profile or contact information (subject to your permissions).

3. How We Use Your Information

We may use the information we collect for the following purposes:

  • To process your booking/reservation requests, manage your hunt details, process payments, provide the services you requested (including confirmations, receipt of payment, updates, instructions).

  • To send you service-related communications (e.g., booking confirmations, changes to schedule, follow-up instructions) and newsletters, updates about new game species, hunt packages, special promotional offers — unless you opt out.

  • To personalise and improve our Website, services and user-experience by performing analytics, monitoring usage patterns, and performing internal business/marketing analysis.

  • To detect, prevent and respond to fraud, unauthorized use of our Website or services, security or technical issues; to protect our rights and property; to enforce our terms and comply with legal/regulatory obligations.

  • To fulfil any other purpose for which you provided the information or as otherwise permitted by law.

4. Sharing Your Information

We will not sell your personal information to third-parties for their independent marketing use. We may share your information in the following circumstances:

  • Service providers and partners: We may share your information with third-party service providers who perform functions on our behalf (for example payment processors, website hosting/maintenance, email marketing platforms, analytics providers, reservation/booking system providers).

  • Legal and regulatory disclosures: We may disclose your information if required by law, legal process, court order, or governmental request; or to investigate or respond to suspected wrongdoing; or to protect our rights, property or the safety of others.

  • Business transfers: If Mountain Meadow Hunting Preserve is involved in a merger, acquisition, sale of assets or other transaction, your information may be transferred as part of that transaction — subject to confidentiality and permitted uses consistent with this policy.

  • With your consent: We may share your information for other purposes if you have given explicit consent.

5. Your Choices and Rights

You have certain rights and choices regarding your personal information:

  • You may opt out of receiving marketing or promotional emails (such as newsletters or special offers) by following the “unsubscribe” link in any such email or by contacting us directly.

  • You may request access to the personal information we hold about you, request correction of inaccurate information, request deletion of your data (subject to legal or business retention obligations), or request restriction on the processing of your personal data.

  • Depending on your jurisdiction, you may have additional rights under applicable laws (for example rights of data portability, rights to object to certain processing).

  • You may disable or remove cookies and other tracking technologies via your browser settings; however, doing so may affect your experience on our Website or limit certain features or functionality.

6. Cookies and Tracking Technologies

We use cookies, web beacons, embedded scripts and similar technologies to collect usage information, manage your session, remember your preferences, improve the Website experience, and understand how visitors navigate our site.
You may decline or disable cookies via your browser settings; however, some features or pages of the Website may not function properly without cookies. We may also use third-party analytics providers (such as Google Analytics) to assist in understanding Website usage.

7. Data Security and Retention

We implement reasonable administrative, technical and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration or destruction. Access to your data is limited to authorized personnel and service providers who need the information to perform their roles.
We retain your personal information for as long as necessary to fulfil the purposes described in this Privacy Policy, to comply with legal obligations, resolve disputes, enforce our agreements, and for legitimate business purposes. After that period, we either delete or anonymize the information.

8. Children’s Privacy

Our Website and services (hunting reservations, big-game hunts) are not directed to children under the age of 13 (or under a higher age required by applicable law). We do not knowingly collect personal information from children under that age without parental or guardian consent. If you believe we have inadvertently collected information about a child under that age, please contact us and we will take steps to delete that information.

9. International Users

If you are accessing our Website from outside the United States, please be aware that your information may be transferred to, stored and processed in the United States (or other jurisdictions where our service providers operate). By using our Website or providing your information, you consent to such transfer, storage and processing.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the revised policy on our Website and update the “Effective Date” above. We encourage you to review this Privacy Policy periodically. If changes are material, we may provide additional notice (for example via email).

11. Contact Us

If you have any questions, comments or concerns about this Privacy Policy, or wish to exercise your rights regarding your personal information, please contact us at:

Mountain Meadow Hunting Preserve
364 Mountain Meadow Lane
Greenville, West Virginia 24945 
Phone: (304) 832-6635 
Email: Hunt@mountainmeadow.net
Website: www.mountainmeadowhunting.com